Document Control Recommended Practice: A guide for implementation and audit purposes (Augmented Edition - 3rd Edition)

This short guide provides you with the list of all the essential elements that a proper Document Control system should entail (document numbering, revision system, quality control, etc).

It is a practical tool that can be used as a guidance for implementing a Document Control System, or for enhancing or auditing an existing one.

The requirements are intended to be applicable to all organizations, regardless of the type, the size and the nature of their activities.

The Recommended Practice captures the minimum business requirements to be implemented in an efficient, quality-oriented and fit-for-purpose Document Control System.

Table of Content:

1. SCOPE
2. IDENTIFICATION OF DOCUMENTS
2.1. UNIQUE IDENTIFICATION NUMBER
2.2. DOCUMENT TEMPLATE
2.3. QUALITY CHECKS
2.4. REGISTER OF DOCUMENTS
3. DOCUMENT MODIFICATIONS
3.1. REVISION SYSTEM
3.2. MODIFICATIONS
4. REVIEW AND APPROVAL OF DOCUMENTS
5. CONTROL OF THE CONTENT
5.1. RELEVANT REVISIONS
5.2. DISTINCTION BETWEEN WORKING DOCUMENTS AND OFFICIAL DOCUMENTS
5.3. DISTRIBUTION
5.4. TRANSMITTAL
5.5. TRACEABILITY
6. DOCUMENTED PROCEDURE